Apply for Finance, HR & Administration Officer Jobs at Vi Agroforestry

Job Listing: Finance, HR & Administration Officer

Location: Uganda
Organization: Vi Agroforestry
Deadline for Applications: September 4, 2024

About Vi Agroforestry

Vi Agroforestry is a Swedish development organization dedicated to combating poverty and climate change. Founded in 1983 as a tree-planting initiative, the organization has grown into an expert entity in sustainable agriculture and agroforestry. We work with smallholder farmers in Kenya, Uganda, and Tanzania, focusing on reducing poverty, enhancing food security, and promoting environmental sustainability through local partnerships. Our mission includes improving livelihoods, advancing gender equality, and fostering climate resilience.

Purpose of the Position

The Finance, HR & Administration Officer is responsible for overseeing financial administration, human resources, and general office administration at the country office. Reporting to the Finance and Administration Manager, you will assist in implementing and maintaining financial and administrative systems in line with Vi Agroforestry’s policies and donor requirements.

Values

Vi Agroforestry is committed to human rights, non-discrimination, meaningful participation, transparency, and empowerment. Our values guide all operations, emphasizing respect for human rights, democracy, and the environment.

General Responsibilities

• Promote and support the interests of Vi Agroforestry.
• Contribute to the achievement of the Vi Agroforestry Strategy.
• Ensure adherence to policies, guidelines, and procedures.
• Ensure compliance with donor requirements.
• Maintain high standards of quality and integrity.
• Report any suspected corruption or fraud.
• Promote gender mainstreaming and Gender Transformation.
• Stay updated on relevant developments in your field.
• Liaise with partners, researchers, and stakeholders.
• Foster effective cooperation and a positive work environment.
• Support teamwork and assist as needed.
• Inform your manager about challenges and progress.
• Assist with risk management, workplans, and budgets.

Key Responsibilities

Finance:

• Manage bookkeeping and payments for the country office.
• Participate in procurement processes.
• Perform bank reconciliations and manage fund requests.
• Oversee payroll management and financial monitoring.
• Support audit processes and compliance issues.
• Actively engage in anti-corruption initiatives.

Administration:

• Handle travel arrangements, including tickets, accommodation, and taxis.
• Maintain office supplies inventory and manage courier services.
• Support asset maintenance and vehicle-related tasks.
• Assist with general administrative duties for CM & FAM.

HR:

• Manage staff leave days, contracts, and reports on additional income/engagements.
• Handle work-permit administration and staff events.
• Support staff welfare at the country office.

IT:

• Organize IT support as needed.

Required Qualifications

Education:

• University degree in a relevant field.

Professional Qualifications:

• Knowledgeable in grant management, financial systems, and Microsoft Office applications.
• Familiar with audit requirements and compliance issues.

Work Experience:

• Minimum of 5 years in financial management within NGOs.
• At least 2 years in results-based project management.

Languages:

• Proficiency in English.
• Knowledge of Kiswahili is an advantage.

Personal Competencies:

• Strategic and conceptual thinking.
• Leadership and planning skills.
• Integrity, transparency, and accountability.
• Strong communication and collaboration skills.
• Structured, flexible, creative, and self-driven personality.
• Team-oriented and adaptable.

How to Apply

• Send your application via email to: recruitment@viagroforestry.org
• Clearly indicate your name and the role title in the subject line: [Your Name]: Uganda FAM Assistant (e.g., Irene Kyansimire: Uganda FAM Assistant).
• The deadline for submission is Wednesday, September 4, 2024.